The Office of the Executive Secretariat manages the Department’s top-level written communications, such as letters, information, action, and decision memos, and Congressional Reports. These form a key component of the Department's interaction with the White House, Congress, other governmental agencies, and the public. Every communication that leaves DOE is an opportunity to promote this Department's and this Administration's strategic mission. Items that are well written, responsive, and timely reflect well on DOE.
The Executive Secretariat also manages the Department-wide Federal Advisory Committee Management, Conference Management, and History and Heritage Resources programs. View the Executive Secretariat organization chart.
The Executive Secretariat is organized into five main areas:
- Documents - The Executive Secretariat receives, assigns, and tracks correspondence and other written material, including classified documents, that are addressed to (1) the Secretary, Deputy Secretary, Associate Deputy Secretary, Under Secretaries, and the Office of the Secretary staff; and (2) other DOE officials from the White House, the National Security Staff, the Congress, State Officials, and Tribal leaders. Information and guidance on the standards for document preparation, the concurrence [or CAP] process, and the handling of documents are available to Departmental personnel on the Executive Secretariat site on the Department’s Powerpedia.
- Records and Information Management - The Executive Secretariat serves as the Department's central records repository for all official documents and departmental actions and decisions for the Secretary, Deputy Secretary, and Under Secretaries. This includes classified material.
- Federal Advisory Committee Management - The Executive Secretariat is the Department’s Committee Management Officer and manages the Department-wide Federal Advisory Committee Management Program. This program provides support for establishing, operating, managing, and terminating Departmental Federal advisory committees in accordance with the Federal Advisory Committee Act and implementing laws and regulations. Additional information on the Federal Advisory Committee Management Program is available to Departmental personnel on Powerpedia.
- Conference Management Program – The Executive Secretariat manages the approval process for the Department’s conference activities as established in OMB Memorandum M-12-12; OMB Memorandum M-13-05; H.R. 933: Consolidated and Further Continuing Appropriations Act, 2013, Pub. L. 113-6, section 3003; DOE General Counsel’s Guidance on Conducting and Participating in Conferences; and the Deputy Secretary Memorandum of December 6, 2012. Conferences costing more than $100,000 must be approved by the Deputy Secretary, and conferences costing more than $500,000 are prohibited unless a waiver is issued by the Secretary. More information on the Conference Management Program is available to Departmental personnel on Powerpedia.
- History and Heritage Resources - The Executive Secretariat's Office of History and Heritage Resources provides and documents the Department’s institutional memory, prepares the official history of the Department and its predecessor agencies, maintains the Department’s History website, and manages the Teller Fellowship in Science and National Security Studies. The DOE Historian serves as the Department’s Federal Preservation Officer, developing and coordinating historic preservation planning Department-wide and coordinating the Department’s compliance with the National Historic Preservation Act and other cultural resource statutes.