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Information Systems

Condition Assessment Information System (CAIS)
Inspection or assessment data is loaded into the Condition Assessment Information System (CAIS) Web database where it is costed using various RS Means Construction Cost Book data. RS Means is the predominant national cost estimating system. Currently CAIS Web contains over 53,000 line items dealing with building elements, components, and types and other structure and facilities, and infrastructure systems. These costs are broken down by equipment, material, labor, and overhead type. Costing multipliers based on geographical locations as well as site, area, asset and inspection unit costs can be applied to the RS Means cost. Costs can be based on inspector estimates, repair algorithms, or replacement of components.

CAIS Web shares asset information with and provides annual deferred maintenance cost data to the DOE real property inventory system, FIMS. CAIS Web provides reliable consistent field data to justify repair and replacement project requests.

The CAIS cost information is updated annually. New line items are added to the database as necessary. Twenty sites are using CAIS as their source for deferred maintenance costs. A new project formulation module has been developed to assist users in developing requests for budget funding.

Facilities Information Management System (FIMS)
As stewards of a national resource, the Department of Energy is using the Facilities Information Management System (FIMS) as a tool that assists us in managing our corporate physical assets.  FIMS is the Department's corporate real property database for real property as required by DOE Order 430.1B Real Property Asset Management order.  The system provides the Department with an accurate inventory and management tool that assists with planning and managing all real property assets.  Real property includes land and anything permanently affixed to it, such as buildings, fences, and building fixtures (lights, plumbing, heating and air conditioning, etc).  Complete and accurate information on real property holdings is critical to the Department for managing facilities and reporting to the General Services Administration (GSA), Office of Management and Budget (OMB), Congress, and the taxpayers.  

The data elements within FIMS are sponsored by various Headquarters program offices.  As a data element sponsor, the program offices are responsible for defining the data element, providing guidance, and justifying the need to collect the data within FIMS.  Information is tracked on an individual asset basis.  The data is organized by ownership which includes DOE Owned, DOE Leased, DOE Ingrant, Contractor Leased, Contractor License, Institutional Control, Permit, GSA Owned and GSA Leased.

FIMS provides DOE and contractor personnel with online access to DOE facility information.  It is an important asset management and planning tool for DOE Headquarters and the Field Offices.

Draft DOE directives online review, comment, and approval system (RevCom)
RevCom is an online, real-time web application to manage and support the collaborative development, review, approval, and dissemination of new and revised Departmental Directives.

Using RevCom, authorized federal and contractor employees at DOE Headquarters, designated field locations and national laboratories can review and comment on draft Directives for content, relevance, applicability, accuracy, impact and implementation cost. The results of these reviews are forwarded through the appropriate points of contact to the approving official and Office of Primary Interest (OPI) for approval.