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Certification

THE CERTIFICATION PROCESS

You Are Sponsored and Associated With the PMCDP Program. How Do You Proceed?

Start by taking an inventory of your past project management training, developmental assignments, and experience. Organize the information by the applicable knowledge, skill, and ability as shown in the Certification and Equivalency Guide (CEG), as well as the training curriculum requirements set forth in the Requirements at a Glance Table, or the PMCDP Curriculum Map.  

Profile Data Entry

Log onto ESS. Click on PMCDP at the top of the screen. A drop down menu will appear. Choose “Instructions” and read through the applicable Tutorial chapters before you begin entering data. Once you are comfortable with the data requirements, begin entering your profile information into the PMCDP module in ESS, following the steps provided. You must complete all levels up to and including the one for which you are applying. The PMCDP certification is competency-based. All competency fulfillments must be approved by your first-line and site supervisors, and your program PMCDP point of contact before the package is sent to the PMCDP/APM. If you need a developmental activity or training, work within your IDP to schedule and track the activity. 

Electronic Request Certification

When all the competencies for the requisite certification level are fulfilled, you may request certification. This is done electronically through the PMCDP module and requires both supervisor and site/office manager approvals. You must have both these individuals physically sign the cover sheet of your certification profile. ESS does not register electronic approvals/signatures. See the PMCDP tutorial chapter “Certification Request” for instructions. 

Sponsoring Program Office Approval is the last step in the certification request procedure. All persons coming forward for certification must be sponsored by their program office. Check with your supervisor for the protocol within your organization. This should include finding out who must be notified of your request for certification and who will sign off on your certification credentials. See the PMCDP tutorial chapter “PSO Certification Review Request” for instructions. If your program office does not require notification, you should work through your supervisor to transmit your certification request to your program office sponsor (CRB Ad Hoc Representative to the CRB). Your program office CRB member or CRB Ad Hoc Representative must transmit an electronic certification request to the Secretariat of the CRB at PMCDP.Administration@hq.doe.gov. This transmittal should include a copy of the page containing the signatures of your supervisor and site/office manager (a “PDF” or picture file is preferred to a facsimile transmission), documentation of your experience, and any other documentation required by the CRB.

PMCDP Program Points of Contact: Each participating PSO must have an established point of contact to facilitate their respective candidates’ participation and communication with the PMCDP and the certification process. This list displays the Department’s current POC list by program. 

When to Submit Your Package: In order to be eligible for certification action by the CRB at their next meeting, Level 1 and 2 packages must successfully pass and complete the independent review no later than two weeks prior to that meeting; Level 3 and 4 packages must complete this phase no later than three weeks prior. Since the review and reclame processes can take several weeks, it is highly recommended supporting program offices submit their Level 1 and 2 packages to APM no later than five weeks prior to the next CRB meeting; six weeks for Level 3 and 4 packages.

CRB Interview may be required for Level 3 and 4 certification. Candidates may be required to be interviewed by the CRB, and the CRB may elect to conduct an interview of the site/office manager of level 3 and/or 4 certification candidates, in addition to the candidate.

The CRB Interview Guidance document provides candidates with the standard format of CRB interview sessions, to include helpful tips for how to best prepare for the interview.

The CRB Meeting Schedule is generally on a semi-monthly basis between January and November. CRB meeting dates are subject to change.

Maintenance of a Certification /Continuing Education

Certified Federal project directors (FPDs) are required to engage in continuing education activities regardless of their level of certification. Each person certified under the PMCDP must successfully complete 80 Continuous Learning Points (CLPs) on a biennial basis, beginning after their most recent certification date.

Failure to Maintain CLPs:

FPDs who fail to maintain their CLP requirement within the two-year period following certification will be decertified.” 

Obtaining CLPs:

PMCDP Continuous Learning Points Credit Assignment Table has been developed identifying a list of activities that can be used to satisfy CLP hour requirements, many of which can be accomplished through general on-the-job experience or through other professional activities.

FAI Certification:

The Office of Management and Budget (OMB), Office of Procurement Policy has promulgated certification requirements for the acquisition workforce[1] in civilian agencies. Project managers assigned to projects considered major acquisitions[2] are required to be certified to a senior level under the Federal Acquisition Certification Program for Program and Project Managers (FAC-P/PM). DOE PMCDP is compliant with these requirements and issues a FAC-P/PM certificate with the PMCDP certificate.

Federal Acquisition Certification for Program and Project Managers (FAC- P/PM). FAC-P/PM will recognize three levels of certification—entry/apprentice, mid level/journeyman and senior/expert. The PMCDP is compliant with the requirements of the OMB, Office of Federal Procurement Policy FAC-P/PM at all levels as follows:

FAC-P/PM

PMCDP

Entry Level

Level 1

Mid-Level Journeyman

Level 2

Senior/Expert Level

Level 3

[1] "Acquisition workforce" is used to refer to the universe of professionals subject to the requirements of DOE O 361.1B and the ACMP Handbook. 
[2] Major Acquisitions are defined OMB Circular A-11, Part 7, Exhibit 300.