What are the rules for protecting an OUO document or material when a person is using it?
DOE M 471.3-1, Admin Chg 1, Chapter II, Paragraphs 2(a) and (b) contain the specific requirement for protecting OUO in use and storage.
Basically, when using an OUO document, take reasonable precautions to keep the wrong people from reading it. For example, don't read an OUO document in a public place, such as a cafeteria or on an airplane. When storing an OUO document in a locked or guarded office or building, an OUO document may be stored in an unlocked file cabinet, desk, bookcase, etc. Otherwise, the document must be stored in a locked file cabinet, desk, bookcase, etc. Regardless, when using or storing an OUO document, the goal is the same - to keep the information from anyone who doesn't need it to do his or her job.
Are there any restrictions on reproducing a document that contains OUO?
DOE M 471.3-1, Admin Chg 1, Chapter II, Paragraph 2(c) contains the requirements for reproduction of OUO.
Where can I find the approved methods for destroying a document or material containing OUO?
The requirements for the destruction of OUO are found in DOE M 471.3-1, Admin Chg 1, Chapter II, Paragraph 2(d).
How may hard copies of a document marked as containing OUO be transmitted by mail?
DOE M 471.3-1, Admin Chg 1, Chapter II, paragraphs 2e(1) and (2) contain the details for transmitting OUO by mail outside or inside a facility.
Can OUO be hand carried?
Yes. DOE M 471.3-1, Admin Chg 1, Chapter II, paragraph 2e(3) contains the details for hand carrying OUO between or within facilities. The main thing to remember is that you must have continual control over the OUO material.
How is OUO transmitted electronically (by faxed, phone, or email?
For information as to how OUO is transmitted by fax, phone, or email, contact your Program Office.