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Based on the guidance in steps 3 in evaluating strategies and step 4 in estimating the cost of implementing those strategies, the agency can define a program of communications, policy and management, and technological and infrastructure support activities that it believes are necessary to support travel reductions. Because business travel can be such a challenging areas to address, effective travel reduction programs will ensure that all of these elements are in place to enable the desired outcomes.
Prioritization of those business travel management strategies will instead focus on how broadly the program can be deployed across the agency. The specific programs and/or sites that benefit most will depend on the previous analysis above and resources available for investment
With limited resources, agencies should focus first on strategies that are easily disseminated to all programs and sites and many different types of travel. Communications campaigns, policy changes, and training in the use of existing tools are examples of such strategies.
Desktop video and web meeting tools should be deployed as widely as possible with a focus on parts of the agency that do the most of the type of travel that the agency is trying to manger (e.g., mission operations, training, and conferences).
If resources are available for high end videoconferencing suites, agencies should target frequently traveled destinations, where it is known that videoconferencing would be suitable for committee meetings or project work at those locations.
Prioritizing business travel activities in the context of other Scope 3 emissions sources is an important next step. This will help the agency or program assess the relative impact on Scope 3 emissions that travel reduction program can provide relative to commute reductions and other Scope 3 strategies. See the guidance for Prioritizing All Scope 3 Strategies.
The following resources can help with GHG mitigation planning for business travel.
Road to Reform: Green business travel turns a corner
CFO Magazine. November 4, 2008.
U.K. Corps. Join Carbon Challenge, Seek One-Fifth Flight Cut
Business Travel News. July 22, 2009.
Essential Guide to Travel Planning. Chapter 12, Business travel
From the National Business Travel Network.
University of Oxford Business Travel Toolkit
University of Oxford. 2011.
Six strategies for sustainable business travel
GreenBiz.com. Feb. 11, 2011
Framing a Travel Strategy
Fast Company. Nov. 10, 2004
Measuring and Reporting Greenhouse Gas Emissions – A Department for Transport Guide to Work-Related Travel
UK Department for Transport, March 2011
- Step 1: Assess Agency Size Changes
- Step 2: Evaluate Emissions Profile
- Step 3: Evaluate Reduction Strategies
- Step 4: Estimate Implementation Costs
- Step 5: Prioritize Strategies
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