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To evaluate a greenhouse gas (GHG) emissions profile, most of the information required to support air travel demand management is currently available through Federal agency-level travel information systems, such as GovTrip. However, that information may not be distributed to programs, regional offices, and sites, which are in the best position to evaluate opportunities to reduce travel. Considerations that may help the agency determine the level at which data should be collected and analyzed include:
- Where are budgets and policies regarding travel made and modified?
- What travel approval processes are in place, and who makes the final approval for travel?
The data elements defined in Table 1 below will help these decision-makers to better understand travel patterns and track change over time.
|Table 1. Key Data Elements to Identify Opportunities for Reducing Business Travel|
|Data Element||Examples||How it Supports Planning||Key Sources|
|Proportion of employees who travel||75% of employees travel at least once per year
25% of employees travel do not travel
|Develop more meaningful measures to track progress such as trips per traveler instead of trips per employee. Analyzing these metrics at a site and program level can inform internal benchmarking within the agency.||GSA TravelTrax has number of travelers and can derive proportion if agency provides employee data to GSA; travel management coordinator; Human Resources for total employees|
|Proportion of trips by purpose of travel||35% Mission (Operational)
30% Special Agency Mission
10% Conferences (other than training)
|Type of solutions and ability to reduce travel will vary depending on its purpose. Analyzing these metrics at a site and program level can inform internal benchmarking within the agency.||Travel approval system or expense reporting system|
|Top city-pairs (originating and destination city)by total number of trips||Washington DC to Denver – 2900 trips
Los Angeles to Atlanta – 2800 trips
|The most frequently traveled destinations represent potential targets for videoconferencing, policy, and other solutions||GSA TravelTrax or travel management coordinator; travel reimbursement records|
|Top city-pairs by total number of miles or GHGs||Los Angeles to Atlanta – 5.3 million miles (996 MTCO2e)
New York to Beijing – 4.8 million miles (901 MTCO2e)
|Determine the GHG reduction impact of targeted efforts to reduce trips between top cities||GSA TravelTrax or travel management coordinator; travel reimbursement records|
|Availability and adequacy of videoconferencing room and desktop video solutions||Number and location of videoconferencing centers
Cost for use
Availability of desktop video solutions
Frequency of use and number of users
Satisfaction with current systems
|Determine need for investment in new equipment versus incentives and communications to encourage use of existing equipment||IT Department; survey|
|Current travel policies and approval processes||All travel requires direct manager approval
No direction provided on when alternatives are more appropriate
|Establishes need for additional guidance on travel decision-making and use of alternatives and opportunities travel policies to support reduction goals||Travel management coordinator|
After collecting data for evaluating a GHG emissions profile for business travel, the next step is to analyze the data.
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