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Update on IT Reform at the Department of Energy

June 4, 2012 - 2:14pm

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The last 18 months have seen great improvements in the Department of Energy’s (DOE) information technology and cybersecurity. A major factor in our success is our alignment with the 25 Point Implementation Plan To Reform Federal Information Technology Management to move to a “Cloud First” environment and maximize the use of shared services to reduce costs and improve IT delivery.

Cloud-First/Shared Services:

  • In August 2011, we revamped our online presence by launching Energy.gov and delivering a single platform solution through an open-source content management system and cloud hosting environment. Ultimately, the website reform effort aims to save taxpayers more than $10 million per year. Within the past year alone, we’re saved taxpayers over $1 million by not building new websites and consolidating others.
  • DOE partnered with the General Services Administration to share the services of a cloud-based tool for managing our capital IT investment portfolios, which will reduce software maintenance as well as deliver improved analytical tools to portfolio managers. We expect to launch this tool in November 2012.
  • In June, DOE will migrate its Public Key Infrastructure (PKI) to a GSA-approved, cloud-based, shared service provider to eliminate an additional $1 million/year in wasteful spending, while improving the quality of service.

Improved Project Management:

  • DOE established a Corporate IT Project Management Office to lead integrated project teams (IPT) for projects which span multiple program lines, improving the effective and efficient delivery of the project’s goals. The office has drafted an Enterprise-wide IT project management framework to leverage best industry practices and improve the opportunity for success.
  • DOE has conducted six TechStat reviews, each resulting in positive improvements through enhanced project oversight, and the identification of cost saving opportunities. The TechStat process identified the above PKI shared service opportunity. Another TechStat resulted in a pilot program to transform the delivery of commodity desktop services through the use of a private cloud, virtual desktop interfaces, and standardized security architectures. The PortfolioStat process will help DOE leverage this pilot across the Department at large.

Cross-Agency Leadership:

  • DOE has co-chaired the Management Best Practices Committee (MBPC) with the Departments of Defense and Treasury to:
    • Create common tools and training materials for conducting TechStat reviews;
    • Select a best practices collaboration portal for Agency CIOs;
    • Support public-private recognition of IT and IT project management success stories; and
    • Contribute to Modular Development and IT Investment Contracting guidance.
  • DOE is also an active participant in driving collaboration and sharing best practices between state and federal agency CIOs in order to eliminate unnecessary barriers to the efficient use of federal funds to deliver citizen services at the State and Local level.

Many more improvements are on the horizon as we continue to drive the effective and efficient use of information technology to achieve DOE’s urgent and vital missions in science, energy and nuclear security.

 

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